Revised January 2006:

Article I: Duties of Members of Executive Committee

• President
  • Convenes the Annual Meetings and such other meetings of the membership as may be called and presides over the business thereof
  • Convenes meetings of the Executive Committee as necessary and presides over them
  • Develops the agenda for the Annual Business Meeting and meetings of the Executive Committee, subject to the approval of these groups as the first order of business
  • Appoints the Publications Editor with the advice and consent of the Executive Committee
  • Establishes such ad hoc and continuing study committees as deemed appropriate, subject to the approval of the Executive Committee.
• President-Elect
  • Serves as President in the event the President is unable to attend the meetings of the organization or its Executive Committee
  • Assists the President, when called upon, in carrying out the duties and responsibilities which accrue to that office
  • Coordinates membership with the Regional Representatives, the Treasurer, and the Secretary
  • Prepares and submits to the Executive Committee a proposed budget.
• Past President
  • Chairs the Nominating Committee
  • Chairs the Council of Past Presidents
  • Assists the President, when called upon, in carrying out the duties of that office.
• Secretary (changed as follows: 1-28-06)
  • Records the minutes of all Executive Committee and regular meetings of the organization
  • Provides each institution with minutes of all business meetings
  • Notifies member institutions of the meetings of the organization [This task can be delegated to the Executive Assistant and/or web page master as well as shared with the Publications Editor.]
  • Communicates with the Executive Assistant, Regional Representatives, and AILACTE constituents regarding membership
    • Send monthly membership updates to Regional Representatives
    • Follow-up on all institutions who have not renewed
    • Welcome new institutions with a membership packet
    • Publish the annual membership directory
• Treasurer
  • Serves as the fiscal agent of the organization
  • Disburses funds upon appropriate authorizations for all obligations of the organization
  • Submits regular fiscal reports of expenses and income to the Executive Committee
• Executive Committee
  • Annually evaluates the dues structure and makes appropriate recommendations
  • Approves the need for any committee which is necessary for the proper functioning of the organization and confirms appointments pertaining thereto
  • Serves as the official representative of the organization between meetings of the total membership
  • Carries out the recommendations of the membership
  • Fills any position on the Executive Committee which becomes vacant when the Nominating Committee is not convened for regular nominating business
  • Convenes other meetings/forums as appropriate.
• Publications Editor
  • Produces and disseminates publications as directed by the Executive Committee
  • Seeks avenues for the promotion of teacher education in liberal arts settings.
• Ex Officio Members
  • Receive minutes, announcements and publications
  • May attend Executive Committee meetings at their own expense, but may not vote.
• Regional Representatives (Changed as follows: 1/28/2006)
  • Appoint representatives for each state in their respective regions
  • Assist state representatives with recruitment of new members
  • Maintain communication with state representatives in their respective regions
    • Contact quarterly
    • Annually request updated contact information from state representatives regarding AILACTE institutions (and/or potential member institutions)
    • Forward updated contact information to the Executive Assistant for database purposes
  • Coordinate the State Representatives Forum at the AILACTE Annual Meeting
• State Representatives (Added as follows: 1/28/2006)
  • Provide information to AILACTE regarding contact information for private/independent institutions in their state
  • Provide feedback to AILACTE regarding issues facing the private/independent institutions in their state
  • Recruit new members in their state
  • Maintain communication with the Regional Representative
  • Attend the AILACTE Annual Meeting [or send a designee] and participate in the State Representatives Forum

Article II: Terms of Office

• Terms of office commence at the conclusion of the Annual Business Meeting
• The President shall serve for two years; during the following year, the President shall serve as Past President
• The President-Elect shall serve for one year and then become President
• The Secretary shall be elected for a three-year term
• The Treasurer shall be elected for a three-year term
• Regional representatives shall be elected for three-year terms and are eligible for re-election to a second consecutive term
• The Publications Editor shall be appointed for a two-year term. The Term may be renewed.

Article III: Finances

• The fiscal year is January 1 through December 31
• The General Fund shall consist of the income from the receipt of dues from member institutions and any other income which may accrue to the organization
• A budget shall be submitted to the membership for its consideration at each Annual Meeting
• An annual report of income and expenses incurred by the organization shall be presented at each Annual Meeting
• The recommendation of dues by the Executive Committee shall be approved by the representatives present at the Annual Meeting.

Article IV: Notifications

• All ballots shall be submitted to the Teller Committee no later than one month before the Annual Meeting. Institutional representatives shall have a minimum of two weeks to consider the ballot
• Institutional representatives shall be provided a tentative agenda at least two weeks prior to the Annual Meeting

Article V: Operating Procedures

• Shall be adopted by the Executive Committee
• May be amended by majority vote of the Executive Committee.